Microsoft Windows Shortcut Keys Pdf
Many users find that using an external keyboard with keyboard shortcuts for Word Online on Windows helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Word Online on Windows.
Notes:
The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
Commands that require you to press and release multiple keys together are indicated with a plus sign (+). Commands that require you to press multiple keys in order are indicated by a comma sign (,).
In this topic
Frequently used shortcuts
This table lists the most frequently used shortcuts in Word Online:
To do this | Press |
|---|---|
In Reading view, open a PDF-based view tagged to work with screen readers | Tab to the Accessibility Mode button and press Enter |
Find text in Reading view | Ctrl+F or F3 |
Find text in Editing view | Ctrl+F or Ctrl+H |
Hide the Navigation pane | Esc |
Switch to Zoom control | On a Windows keyboard, press Alt+Win+W, then Q |
Open Search box in Navigation pane | Ctrl+G |
Ctrl+P | |
Move to the next landmark region | Ctrl+F6 |
Go to Tell Me box | Alt+Q |
Access keys: Shortcuts for using the ribbon
Word Online offers access keys, keyboard shortcuts to navigate the ribbon. If you’ve used access keys to save time on Word for desktop computers, you’ll find access keys very similar in Word Online.
In Word Online, access keys all start with Alt+Win, then add a letter for the ribbon tab. For example, to go to the Review tab, press Alt+Win+R.
Go to the access keys for the ribbon
To go directly to a tab on the Ribbon, press one of the following access keys:
To do this | Press |
|---|---|
Open the Tell Me box on the ribbon and type a search term. | Alt+Win, Q |
Open the File menu to access New, Open, Save As, and Print. You can also open About for information or Help to get assistance. | Alt+Win, F |
Open the Home tab to format text and numbers, or use other tools such as Find. | Alt+Win, H |
Open the Insert tab and insert a picture, link, comment, header or footer, a page number. or footnote. You can also access the Symbol gallery. | Alt+Win, N |
Open the Page Layout tab and set margins, orientation, size and spacing. | Alt+Win, A |
Open the Review tab for Spelling, Check Accessibility, working with comments. or to Show Edit activity. | Alt+Win, R |
Open the View tab to choose a view, open the Navigation pane, see Headers and Footers, and to Zoom. | Alt+Win, W |
Work in the ribbon tabs and menus
The shortcuts in this table can save time when you work with the ribbon tabs and ribbon menus
To do this | Press |
|---|---|
Select the active tab of the Ribbon, and activate the access keys. | Alt +Win. To move to a different tab, use an access keys or the Tab key. |
Move the focus to commands on the Ribbon. | Enter, then Tab or Shift+Tab |
Activate a selected button. | Spacebar or Enter |
Open the list for a selected command | Spacebar or Enter |
Open the menu for a selected button. | Alt + Down Arrow |
When a menu or submenu is open, move to the next command. | Esc |
Work with content in Editing view
To do this | Press |
|---|---|
Cut | Ctrl+X |
Copy | Ctrl+C |
Paste | Ctrl+V |
Undo | Ctrl+Z |
Redo | Ctrl+Y |
Move between ribbon and document content | Ctrl+F6 |
Shrink font size | Ctrl+[ |
Grow font size | Ctrl+] |
Activate a different ribbon tab | Tab, Enter |
Move among ribbon commands | Tab |
Execute the currently selected ribbon command | Enter |
Collapse or expand the ribbon | Ctrl+F3 |
Work with comments
The Comments keyboard shortcuts will only work when the Comments pane is open and selected (or 'in focus' if you're using a screen reader).
To do this | Press |
|---|---|
Add a new comment | Ctrl+Alt+M |
Go to the next comment thread | Down arrow |
Go to the previous comment thread | Up arrow |
Expand a comment thread when the focus is on it | Right arrow |
Collapses a comment thread | Left arrow |
Go to the next reply in a comment thread | Down arrow |
Go to the previous reply in a thread or the parent comment | Up arrow |
Close Pane | Tab |
Reply box | Tab |
Edit a parent comment/reply | Tab when the focus on the parent comment/reply |
Post a comment/reply or save an edit | Ctrl+Enter |
Discard a draft comment/reply or edit | Esc |
Expand a comment thread via “View More Replies” button on the thread | Tab |
Track and review changes
To do this | Press these keys |
|---|---|
Toggle change tracking on or off | Ctrl+Shift+E |
Accept a change | Ctrl+Alt+= (equals sign) |
Reject a change | Ctrl+Alt+- (hyphen sign) |
Go to previous change | Ctrl+Alt+9 |
Go to next change | Ctrl+Alt+0 (zero) |
Move insertion point
To do this | Press |
|---|---|
Right one character | Right arrow |
Left one character | Left arrow |
Right one word | Ctrl+Right arrow |
Left one word | Ctrl+Left arrow |
Up one line | Up arrow |
Down one line | Down arrow |
Up one paragraph | Ctrl+Up arrow |
Down one paragraph | Ctrl+Down arrow |
Beginning of line | Home |
End of line | End |
Beginning of page | Ctrl+Home |
End of page | Ctrl+End |
Format text
Windows 7 sp1 download x86. To do this | Press |
|---|---|
Bold | Ctrl+B |
Italics | Ctrl+I |
Underline | Ctrl+U |
Bulleted list | Ctrl+Period |
Numbered list | Ctrl+/ |
Align left | Ctrl+L |
Align right | Ctrl+R |
Align centered | Ctrl+E |
Select content or expand selection
To do this | Press |
|---|---|
Right one character | Shift+Right arrow |
Left one character | Shift+Left arrow |
Right one word | Shift+Ctrl+Right arrow |
Left one word | Shift+Ctrl+Left arrow |
Up one line | Shift+Up arrow |
Down one line | Shift+Down arrow |
Up one paragraph | Shift+Ctrl+Up arrow |
Down one paragraph | Shift+Ctrl+Down arrow |
To beginning of line | Shift+Home |
To end of line | Shift+End |
To beginning of document | Shift+Ctrl+Home |
To end of document | Shift+Ctrl+End |
Whole document | Ctrl+A |
See also
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
Microsoft Office is still the most popular office suite used by companies and individuals across the world. These Word, Excel, PowerPoint, and OneNote cheat sheets will help boost your productivity and save time when you’re working in these programs.
This post is part of Microsoft Office Week, a series at Lifehacker where we offer tips to get started with or master Microsoft Office. Want more? Check out the Office Week tag page.
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8. Popular Office Shortcuts
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5. Office for Mac Keyboard Shortcuts
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4. All the Word Keyboard Shortcuts
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1. 20 Most Common Keyboard Shortcuts Everyone Should Know
This isn’t specific to Microsoft Office, but most of these common keyboard shortcuts can be used in Office as well as other programs, so they’re worth memorizing. Here’s our cheat sheet, from our guide to using keyboard shortcuts like a ninja.
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Title image by Nick Criscuolo.